Document Scanning
We offer a full range of document scanning and slide scanning services at the best prices
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Benefits of Scanning
Documents are preserved - paper deteriorates while CD's are rated to preserve data for 100 years
Paper takes space and space costs money - up to 15,000 images (equivalent of a 4-drawer filing cabinet) can fit on a single CD.
Cost reductions to general and administrative accounts, as less time is spent on retrieving records.
Information is found faster when images are OCR'ed into Work or Acrobat - instant retrieval of documents by word, phrase, or keyword
Can transmit to others via email or FAX at the press of a key
More than one person can view a document at a time
Internet Access - the data can be copied to a server where access by the Internet might be required. The included Boolean and Fuzzy logic technologies and the template field searches help to pinpoint hard to find information.
The security of the archives is never a question - the methods used have passed the stringent requirements for agencies like the CIA, the FBI, and the military.
Able to recover from disaster by storing data in more than one physical location.
Benefits of Outsourcing
No capital investment (software or hardware)
No staffing and labor costs
No hardware repairs/maintenance
Faster turnaround
No hardware repairs/maintenance
Trained specialists
Interesting National Statistics
There are over 4 trillion paper documents in the U.S. alone - growing at a rate of 22% per year.
The average business document is copied 19 times at a cost of $.05 per page.
Over 81 million sheets of paper are copied each month.
Professionals spend 5 to 15 percent of their time reading information, but up to 50% looking for it.
90% of all corporate information lies in unmanaged chaotic filing structures.
Average office spends $20 in labor, filing or retrieving a document and $250 recreating a lost document.
Average search time for a document is 18 minutes.
Typical 4-drawer file cabinet occupies 9 square feet.
Average cost of a 4-drawer file cabinet is approximately $200.
